(1) Once a shortlist has been prepared pursuant to Rule 70, the public entity shall invite proposals from the intent expressing proponents included in that list by sending them the documents relating to proposal by post, courier or in person or through electronic communication means, giving the time of at least fifteen days in the case of procurement of which cost estimate does not exceed two million rupees and at least thirty days in the case of procurement of which cost estimate exceeds the said amount. No fee shall be charged for the documents relating to proposal to be so sent.
(2) The public entity shall set out the following matters, in addition to the matters referred to in Section 31 of the Act, in the documents relating to proposal:
(a) Request for proposal,
(b) Matter that the key human resource proposed by the proponent must have certified that his or her recent bio-data is true and complete,
(c) Matter that the financial proposal shall be opened only after evaluating the technical proposal,
(d) Pass marks to be secured by the proponent in the technical proposal,
(e) Whether the proponent can propose his or her separate work plan and human resource for the concerned work or not,
(f) Whether the proponent can make comments on the terms of reference or not, and
(g) Source of funding required for carrying out the proposed work.
(3) The public entity shall state the weightage marks for evaluation of proposals in the documents relating to proposal.
(4) While stating the weightage marks pursuant to sub-rule (3), it shall be stated as follows:
(a) If the proposal is to be selected on the basis of the quality and cost method, weightage marks shall be so determined according to the nature and complexity of the work that the total weightage marks of the technical and financial proposal is one hundred and out of such total weightage
marks, the total weightage marks of the technical proposal is in the range of seventy to ninety and the that of the financial proposal is in the range of ten to thirty,
(b) If the proposal is to be selected on the basis of the quality method, fixed budget method and the least cost method, the total weightage marks of the technical proposal shall be so determined as to be one hundred.
(5) While inviting proposals to select a consultant by the fixed budget method, the available budget shall be mentioned in the proposal.
(6) While mentioning the weightage marks for the selection of a consultant in the documents relating to proposal, the public entity shall so mention appropriate marks, according to the nature and complexity of the work, that the marks do not exceed the following marks:
(7) The weightage marks set forth in clause (e) of sub-rule
(6) shall not be applicable to a domestic proposal.
(8) All the evaluation criteria set forth in sub-rule (6) shall be divided into three sub-criteria and the marks therefor shall also be determined.
(9) In mentioning the weightage marks pursuant to sub-rule (3), the pass marks shall also be mentioned.
(10) In mentioning the weightage marks for the selection of a consultant in the documents relating to proposal of procurement of a consultancy service, it shall be so mentioned the human resource that is work in hand in any consultant person, firm or company shall not be calculated to that extent in the evaluation of the latest proposal.
(11) In evaluating proposals pursuant to this Rule, such an evaluation shall be made only on the basis of the distribution made pursuant to sub-rule (8) and weightage marks for the same.